How to Write a Good Email


Subhadra M., Staff Writer

     During quarantine, face-to-face interaction is less common than in normal times. Especially in the case of school, emails are one of the most frequently used methods of communication. However, it’s difficult to convey a message when you aren’t talking in person. Here are a few tips on how to make your emails fit your intended tone.

     Beginning: At the beginning of your email, don’t jump straight into things. Always greet the person (Dear Mr. Email…) first. Then make a little bit of small talk. For example, you could say, “I hope you’ve been having a good day, Mr. Email.” End in the same way. “Thanks for your time.” This is a good way to make the email less forceful.

     Punctuation: A period at the end of a sentence can mean a lot of things. Sometimes it’s hard to tell. However, an exclamation point just means that you’re excited or angry, and a question mark means you’re asking a question. All in all, punctuation is something that you should pay attention to.

     Descriptive words: If you wrote a sentence such as “It’s my birthday tomorrow! I’m happy,” you would not sound as enthusiastic as you probably are. Try using some words that show how happy you are (“excited” or “pumped”). That would put your exhilaration on display. Here’s a word of caution: sarcasm is apparent when speaking in person, but it’s hard to detect it in an email. Try to stay away from using it if possible.

     Paragraph separation: The way you structure and separate your paragraphs shows when you’re changing topics or emphasizing a point. Your thoughts may seem incoherent as you jump from one topic to another when you do not do this.

     Informal email: You can use emojis or text slang. Emojis, of course, are meant to show emotion. Meanwhile, text slang is used to shorten the amount of typing or texting that you’re doing before sending a message. Sometimes, it can show emotions.

     All in all, it’s important to make sure that people understand what you mean when you email them. Doing this, you can be positive that your friends and teachers understand what you mean when you contact them.